PROGRAM OBJECTIVES

The Beavercreek Stars Youth Basketball Program is a volunteer, non-profit corporation designed to promote high quality, competitive basketball. The program includes both boys and girls in grades 2 through 12 who are eligible to attend class in the Beavercreek public school district without regards to race, religion or socioeconomic status. Specifically, the program is designed to:

 

1) Develop sound fundamental basketball skills,

2) Teach and promote good sportsmanship,

3) Enhance individual contribution to the team effort,

4) Provide a competitive environment for league and tournament play, and

5) Promote a fraternal spirit among all players and parents.

 

The Beavercreek Stars have clearly been defined as a Competitive Youth Basketball Program. Player selection to a team is solely the discretion of the coaching staff following competitive try-outs. The Stars organization shall develop and promote the basketball skills and talents of all of its players. No specific playing time or position is guaranteed to any player selected to a team. However, the coaching staff has been directed by the Board of Trustees to strive for quality playing time for all players without sacrificing the team goal of winning each contest.

In 2010, Beavercreek Stars developed a 3rd-6th Grade Recreation Program for the youth of Beavercreek and surrounding area to provide basketball to the youth who wish to play basketball that do not want to be part of the Stars Competitive program.  The objectives of the recreation program:

 

1) Develop sound fundamental basketball skills,

2) Teach and promote good sportsmanship,

3) Enhance individual contribution to the team effort,

4) Provide a safe and fun environment with equal playing time for all participants.

5) Promote a fraternal spirit among all players and parents.

 

PROGRAM ORGANIZATION

The organization is duly chartered under the guidelines of the State of Ohio as a non-profit corporation. The Internal Revenue Service recognizes the Beavercreek Stars Inc. as a 501(c)3 organization exempt from federal income tax. As such, donors may deduct contributions to the Beavercreek Stars as provided in section 170 of the Code only to the extent that their contributions are gifts, with no consideration received.

In 1996, the Beavercreek Stars adopted a Board of Trustees to serve as its governing body. The purpose of this system is to distribute the decision making process among several individuals who share as a common goal the best interests of the children we teach and the prosperity of the Stars organization. This system should provide the opportunity to generate more ideas, potential solutions, and ultimately to expand resources to the organization. The Board meets once a month or more frequently if required to fulfill objectives. Board meetings are open to the parents in the Stars Organization.

 

The Board of Trustees consists of the following positions and responsibilities:

Program Director:  Serves as the Board chairperson, oversees entire program, and delegates responsibilities.

League Director:  Directs / manages Stars league play, oversees tournament play and All-Star selection.

Booster Chairperson:  Serves as the liaison between all parents and the Board and coordinates APD work assignments.  Records Board meeting minutes.

Treasurer:  Serves as controller, chief financial officer, provides monthly financial reports and maintains organizational records.

Facility Manager:  Coordinates and organizes maintenance committee work teams and procures material needed for maintenance and repairs.

Boys Athletic Director:  Serves as liaison between the Boys coaching staff and the Board, assists in coach selection and direction of the Boys basketball program.

Girls Athletic Director:  Serves as liaison between the Girls coaching staff and the Board, assists in coach selection and direction of the Girls basketball program.

Tournament Director:  Oversees Stars sponsored tournaments and assists with sponsorship recruitment.

Advertising/Fundraising Director:  Coordinates the advertising for our open gyms, try-outs, league and tournaments. Also is responsible for obtaining new sponsors for advertising signs in Henley Hall. Coordinates all fundraisers.

Web Site Administrator:  Responsible for maintaining and updating the Beavercreek Stars web site (www.beavercreekstars.com) throughout the year. This includes updating the weekly league schedules and coordination of the volunteer worker database.

Concession Director:  Coordinates and organizes all concession related functions including purchasing of food and drinks for leagues and tournaments.  Responsible for all Spirit Wear coordination and sales.

Spring AAU Director:  Coordinates obtaining gym times and established practice schedules for the Beavercreek Stars Spring AAU teams.

Fall League Director:  Responsible for administration of the Beavercreek Stars Fall League including advertising, rules development, team selections, and coordination of officials.

Future Stars/Recreation Director:  Responsible for administration of the Beavercreek Future Stars Programs including advertising, rules development, team selections, coordination of officials, obtaining gym/practice times and, coordinating practice schedules.

Responsible for administration of the Beavercreek Recreation League Program including advertising, rules development, team selections, coordination of officials, obtaining gym/practice times and, coordinating practice schedules.

Member(s) at Large:  Person(s) with previous experience in the Stars program who will provide advice / consultation to the Board.

Terms of Office:

Board of Trustee elections will be in held in July.  All Board of Trustee positions will consist of one year terms and require an annual majority vote of the Board of Trustees for subsequent terms.  No consecutive or length of term restrictions shall apply, except Recreation League Director.  Removal from the Board of Trustees, other than written resignation submitted to the chairperson by the Trustee, shall require a two-thirds vote of the Board of Trustees at the next scheduled meeting. 

 

Board Quorum:

A minimum of nine members of the defined Board of Trustees shall constitute an official Board of Trustees meeting and can therefore conduct business as representative of the Board of Trustees as a whole.  In the event of any voting ties, the vote of the Program Director shall serve as the tie-breaking vote.  Any Trustee shall have the right to call for a vote of the Board on any issue deemed appropriate.  Such vote will require a motion (first and second), discussion, and subsequent majority vote for passage.

Board of Trustees business, discussion and call for vote may be conducted by e-mail.  All approved e-mail votes will be on an interim basis until final ratification at the next Board of Trustee meeting.  Should any Board of Trustee member object to e-mail vote prior to approval the matter will be table until the next board.

Board Attendance:

All Board of Trustees annually (July-June) must attend at a minimum of 9 monthly meetings.  Any board member who fails to attend 9 meetings will immediately be removed from the board and lose all rights and privileges.  A board member who misses 3 meetings will be suspend and privileges revoked until reviewed and reinstated by the Board of Trustees.

Board Voting by E-mail:

Stars board shall conduct votes by e-mail as sent out by the Program Director.  E-mail will contain one subject and request one vote for acceptance or rejection (yes or no).  All votes will reply all as to ensure integrity of the vote.  Should one member oppose vote by e-mail the vote will be tabled until the next Stars Board meeting.

Conflicts of Interest:

It is the responsibility of each Board of Trustees Member to make full disclosure to the Board of Trustees Members concerning any actual or potential conflicts of interest in any matter which is the subject of business before the Board of Trustees Members. No Board of Trustees Member may vote on any matter in which he or she has any actual or potential conflict of interest. Board of Trustees Members shall disclose in writing to the Board of Trustees Members any persons to whom they are closely related or organization with which they are affiliated who or which presently transacts business with the Corporation or might reasonably be expected to do so in the future. Each disclosure shall be updated and resubmitted on a yearly basis. An affiliation with an organization shall be considered to exist when a Board of Trustees Member or a member of his or her immediate family, close relative, affection or life partner is an officer, director, partner, employee or agent of the other organization, or has any substantial interest or dealing with the other organization. Closely related persons shall include, in addition to spouses, children, siblings and blood relatives, affection relationships between persons of the same or opposite sex.

AUTHORITY:

The Board of Trustees shall have the right to define program policy to enhance the objectives of the basketball program.  Such authority shall include, but not limited to:           

1. Assignment of committees
2. Family work requirement
3. Code of conduct for players, coaches and parents, and
4. Define fees and other member financial responsibilities

Such program policies as approved by the Board of Trustees shall be made available to the members of the Beavercreek Stars via a yearly Organizational Handbook, which shall be distributed to all Stars families and coaches.

Furthermore, the Board of Trustees shall have the authority to sanction any member of the Stars program which does not comply with its stated policies and objectives.  Such sanction by the Board of Trustees may include, but not limited to

1. Letter of reprimand or verbal reprimand,
2. Suspension,
3. Expulsion.

REVISION:

Revision of this constitution shall require a two-thirds majority vote of a present Board of Trustees quorum.  Any proposed change will not be voted upon until the next scheduled Board of Trustees meeting.